Draw a box around your page, doesn't matter what size, and hit enter. In the dialog box that opens on the bottom left is Change Page Size. Select custom and change the page to the size you desire. When I set up documents in InDesign, I typically create a lot of the same sizes, depending on the client. While we can save document presets, sometimes I wan.
Tips: How to Change Page Size in InDesign. InDesign can also make it easy for you to change the page size of an InDesign document. Here's how you can do that: Change the Size without Modifying the Content. If changing the page size will not affect the content in the document, follow these simple steps: Step 1: Open the InDesign document you.
Remembering all the keyboard shortcuts there are in InDesign is almost impossible: the latest InDesign version (CC 2017) contains 407 shortcuts in total!
In order to help myself remember the most common ones, I decided to make a list of those that I use daily and make a single A4 printable cheat sheet, so I can always have them ready on my desk when I don’t remember them. This will help me memorize a few more shortcuts and be even more productive.
Besides this list, I've already created a printable cheat sheet with Illustrator shortcuts. Make sure you have a look at it if you are using Illustrator.
Remember: You can also create your own InDesign shortcuts or personalise the ones that already exist. See here how to do so.
You can also find a ready-to-be-printed list of all the InDesign shortcuts there are on Pariah Burke’s blog.
A full list of InDesign keyboard shortcuts
InDesign has so many shortcuts that they didn’t fit into a single A4, so the printable cheat sheet above includes only the ones that I use the most and that I believe are the most important for day to day work. Those are keyboard shortcuts that everybody should remember to speed up their work in InDesign.
However, here is also a more exhaustive list, in case I missed your favorites.
Application Menu
Command | Mac OS | Windows |
Preferences: General... | ⌘ + K | Ctrl + K |
File Menu
Command | Mac OS | Windows |
Browse in Bridge... | ⌥ + ⌘ + O | Alt + Ctrl + O |
Close | ⌘ + W | Ctrl + W |
Document Setup... | ⌥ + ⌘ + P | Alt + Ctrl + P |
Export... | ⌘ + E | Ctrl + E |
File Info... | ⌥ + ⇧ + ⌘ + I | Alt + ⇧ + Ctrl + I |
New: Document... | ⌘ + N | Ctrl + N |
Open... | ⌘ + O | Ctrl + O |
Package... | ⌥ + ⇧ + ⌘ + P | Alt + ⇧ + Ctrl + P |
Place... | ⌘ + D | Ctrl + D |
Print... | ⌘ + P | Ctrl + P |
Save | ⌘ + S | Ctrl + S |
Save As... | ⇧ + ⌘ + S | ⇧ + Ctrl + S |
Save a Copy... | ⌥ + ⌘ + S | Alt + Ctrl + S |
Edit Menu
Command | Mac OS | Windows |
Check In | ⇧ + ⌘ + F9 | ⇧ + Ctrl + F9 |
Check In All | ⌥ + ⇧ + ⌘ + F9 | Alt + ⇧ + Ctrl + F9 |
Check Out | ⌘ + F9 | Ctrl + F9 |
Clear | ⌫ or ⌘ + ⌫ | ⌫ or Ctrl + ⌫ |
Copy | ⌘ + C | Ctrl + C |
Cut | ⌘ + X | Ctrl + X |
Deselect All | ⇧ + ⌘ + A | ⇧ + Ctrl + A |
Duplicate | ⌥ + ⇧ + ⌘ + D | Alt + ⇧ + Ctrl + D |
Edit in Story Editor | ⌘ + Y | Ctrl + Y |
Find Next | ⌥ + ⌘ + F | Alt + Ctrl + F |
Find/Change... | ⌘ + F | Ctrl + F |
Paste | ⌘ + V | Ctrl + V |
Paste Into | ⌥ + ⌘ + V | Alt + Ctrl + V |
Paste in Place | ⌥ + ⇧ + ⌘ + V | Alt + ⇧ + Ctrl + V |
Paste without Formatting | ⇧ + ⌘ + V | ⇧ + Ctrl + V |
Quick Apply... | ⌘ + ⏎ | Ctrl + ⏎ |
Redo | ⇧ + ⌘ + Z | ⇧ + Ctrl + Z |
Select All | ⌘ + A | Ctrl + A |
Spelling: Check Spelling... | ⌘ + I | Ctrl + I |
Step and Repeat... | ⌥ + ⌘ + U | Alt + Ctrl + U |
Toggle search direction | ⌥ + ⌘ + ⏎ | Alt + Ctrl + ⏎ |
Undo | ⌘ + Z | Ctrl + Z |
Update Content | Ctrl + ⌘ + F5 | Ctrl + F5 |
Layout Menu
Command | Mac OS | Windows |
First Page | ⇧ + ⌘ + Page Up | ⇧ + Ctrl + Page Up |
Go Back | ⌘ + Page Up | Ctrl + Page Up |
Go Forward | ⌘ + Page Down | Ctrl + Page Down |
Go to Page... | ⌘ + J | Ctrl + J |
Last Page | ⇧ + ⌘ + Page Down | ⇧ + Ctrl + Page Down |
Left Spread | Presentation Mode: ← | Presentation Mode: ← |
Next Page | ⇧ + Page Down Text: ⇧ + Page Down | ⇧ + Page Down Text: ⇧ + Page Down |
Next Spread | ⌥ + Page Down Presentation Mode: Space Presentation Mode: ↓ Presentation Mode: ⏎ Presentation Mode: Page Down | Alt + Page Down Presentation Mode: Space Presentation Mode: ↓ Presentation Mode: ⏎ Presentation Mode: Page Down |
Pages: Add Page | ⇧ + ⌘ + P | ⇧ + Ctrl + P |
Previous Page | ⇧ + Page Up Text: ⇧ + Page Up | ⇧ + Page Up Text: ⇧ + Page Up |
Previous Spread | ⌥ + Page Up Presentation Mode: ⇧ + Space Presentation Mode: ⌫ Presentation Mode: ↑ Presentation Mode: Page Up | Alt + Page Up Presentation Mode: ⇧ + Space Presentation Mode: ⌫ Presentation Mode: ↑ Presentation Mode: Page Up |
Right Spread | Presentation Mode: → | Presentation Mode: → |
Type Menu
Command | Mac OS | Windows |
Create Outlines | ⇧ + ⌘ + O | ⇧ + Ctrl + O |
Create outlines without ⌫eting text | ⌥ + ⇧ + ⌘ + O | Alt + ⇧ + Ctrl + O |
Insert Break Character: Column Break | Text: ⏎ | Text: ⏎ |
Insert Break Character: Forced Line Break | Text: ⇧ + ⏎ | Text: ⇧ + ⏎ |
Insert Break Character: Frame Break | Text: ⇧ + ⏎ | Text: ⇧ + ⏎ |
Insert Break Character: Page Break | Text: ⌘ + ⏎ | Text: Ctrl + ⏎ |
Insert Special Character: Hyphens and Dashes: Discretionary Hyphen | Text: ⇧ + ⌘ + - | Text: ⇧ + Ctrl + - |
Insert Special Character: Hyphens and Dashes: Nonbreaking Hyphen | Text: ⌥ + ⌘ + - | Text: Alt + Ctrl + - |
Insert Special Character: Markers: Current Page Number | Text: ⌥ + ⇧ + ⌘ + N | Text: Alt + ⇧ + Ctrl + N |
Insert Special Character: Other: Indent to Here | Text: ⌘ + | Text: Ctrl + |
Insert Special Character: Other: Right Indent Tab | Text: ⇧ + Tab | Text: ⇧ + Tab |
Insert Special Character: Quotation Marks: Straight Double Quotation Marks | Text: Ctrl + ⇧ + ' | Text: Ctrl + ⇧ + ' |
Insert Special Character: Quotation Marks: Straight Single Quotation Mark (Apostrophe) | Text: Ctrl + ' | Text: Ctrl + ' |
Insert White Space: Em Space | Text: ⇧ + ⌘ + M | Text: ⇧ + Ctrl + M |
Insert White Space: En Space | Text: ⇧ + ⌘ + N | Text: ⇧ + Ctrl + N |
Insert White Space: Nonbreaking Space | Text: ⌥ + ⌘ + X | Text: Alt + Ctrl + X |
Insert White Space: Thin Space | Text: ⌥ + ⇧ + ⌘ + M | Text: Alt + ⇧ + Ctrl + M |
Notes: Notes Mode | Text: ⌘ + F8 | Text: Ctrl + F8 |
Show Hidden Characters | ⌥ + ⌘ + I | Alt + Ctrl + I |
Tabs | ⇧ + ⌘ + T | ⇧ + Ctrl + T |
Track Changes: Next Change | Text: ⌘ + Page Down | Text: Ctrl + Page Down |
Track Changes: Previous Change | Text: ⌘ + Page Up | Text: Ctrl + Page Up |
Object Menu
Command | Mac OS | Windows |
Arrange: Bring Forward | ⌘ + ] | Ctrl + ] |
Arrange: Bring to Front | ⇧ + ⌘ + ] | ⇧ + Ctrl + ] |
Arrange: Send Backward | ⌘ + [ | Ctrl + [ |
Arrange: Send to Back | ⇧ + ⌘ + [ | ⇧ + Ctrl + [ |
Clipping Path: Options... | ⌥ + ⇧ + ⌘ + K | Alt + ⇧ + Ctrl + K |
Effects: Drop Shadow... | ⌥ + ⌘ + M | Alt + Ctrl + M |
Fitting: Centre Content | ⇧ + ⌘ + E | ⇧ + Ctrl + E |
Fitting: Fill Frame Proportionally | ⌥ + ⇧ + ⌘ + C | Alt + ⇧ + Ctrl + C |
Fitting: Fit Content Proportionally | ⌥ + ⇧ + ⌘ + E | Alt + ⇧ + Ctrl + E |
Fitting: Fit Content to Frame | ⌥ + ⌘ + E | Alt + Ctrl + E |
Fitting: Fit Frame to Content | ⌥ + ⌘ + C | Alt + Ctrl + C |
Group | ⌘ + G | Ctrl + G |
Hide | ⌘ + 3 | Ctrl + 3 |
Lock | ⌘ + L | Ctrl + L |
Paths: Make Compound Path | ⌘ + 8 | Ctrl + 8 |
Paths: Release Compound Path | ⌥ + ⇧ + ⌘ + 8 | Alt + ⇧ + Ctrl + 8 |
Select: Container | Esc | Esc |
Select: Content | ⇧ + Esc | ⇧ + Esc |
Select: First Object Above | ⌥ + ⇧ + ⌘ + ] | Alt + ⇧ + Ctrl + ] |
Select: Last Object Below | ⌥ + ⇧ + ⌘ + [ | Alt + ⇧ + Ctrl + [ |
Select: Next Object Above | ⌥ + ⌘ + ] | Alt + Ctrl + ] |
Select: Next Object Below | ⌥ + ⌘ + [ | Alt + Ctrl + [ |
Show All on Spread | ⌥ + ⌘ + 3 | Alt + Ctrl + 3 |
Text Frame Options... | ⌘ + B | Ctrl + B |
Transform Again: Transform Sequence Again | ⌥ + ⌘ + 4 | Alt + Ctrl + 4 |
Transform: Move... | ⇧ + ⌘ + M | ⇧ + Ctrl + M |
Ungroup | ⇧ + ⌘ + G | ⇧ + Ctrl + G |
Unlock All on Spread | ⌥ + ⌘ + L | Alt + Ctrl + L |
Table Menu
Command | Mac OS | Windows |
Cell Options: Text... | Tables: ⌥ + ⌘ + B | Tables: Alt + Ctrl + B |
Create Table... | ⌥ + ⇧ + ⌘ + T Text: ⌥ + ⇧ + ⌘ + T | Alt + ⇧ + Ctrl + T Text: Alt + ⇧ + Ctrl + T |
⌫: Column | Tables: ⇧ + ⌫ | Tables: ⇧ + ⌫ |
⌫: Row | Tables: ⌘ + ⌫ | Tables: Ctrl + ⌫ |
Insert: Column... | Tables: ⌥ + ⌘ + 9 | Tables: Alt + Ctrl + 9 |
Insert: Row... | Tables: ⌘ + 9 | Tables: Ctrl + 9 |
Select: Cell | Tables: ⌘ + / | Tables: Ctrl + / |
Select: Column | Tables: ⌥ + ⌘ + 3 | Tables: Alt + Ctrl + 3 |
Select: Row | Tables: ⌘ + 3 | Tables: Ctrl + 3 |
Select: Table | Tables: ⌥ + ⌘ + A | Tables: Alt + Ctrl + A |
Table Options: Table Setup... | ⌥ + ⇧ + ⌘ + B | Alt + ⇧ + Ctrl + B |
View Menu
Command | Mac OS | Windows |
Actual Size | ⌘ + 1 | Ctrl + 1 |
Display Performance: Clear Object-Level Display Settings | ⇧ + ⌘ + F2 | ⇧ + Ctrl + F2 |
Display Performance: Fast Display | ⌥ + ⇧ + ⌘ + Z | Alt + ⇧ + Ctrl + Z |
Display Performance: High Quality Display | Ctrl + ⌥ + ⌘ + H | Ctrl + Alt + Ctrl + H |
Display Performance: Typical Display | ⌥ + ⌘ + Z | Alt + Ctrl + Z |
Entire Pasteboard | ⌥ + ⇧ + ⌘ + 0 | Alt + ⇧ + Ctrl + 0 |
Extras: Hide Conveyor | ⌥ + B | Alt + B |
Extras: Hide Frame Edges | Ctrl + ⌘ + H | Ctrl + Ctrl + H |
Extras: Show Text Threads | ⌥ + ⌘ + Y | Alt + Ctrl + Y |
Fit Page in Window | ⌘ + 0 | Ctrl + 0 |
Fit Spread in Window | ⌥ + ⌘ + 0 | Alt + Ctrl + 0 |
Grids & Guides: Hide Guides | ⌘ + ; | Ctrl + ; |
Grids & Guides: Lock Guides | ⌥ + ⌘ + ; | Alt + Ctrl + ; |
Grids & Guides: Show Baseline Grid | ⌥ + ⌘ + ' | Alt + Ctrl + ' |
Grids & Guides: Show Document Grid | ⌘ + ' | Ctrl + ' |
Grids & Guides: Smart Guides | ⌘ + U | Ctrl + U |
Grids & Guides: Snap to Document Grid | ⇧ + ⌘ + ' | ⇧ + Ctrl + ' |
Grids & Guides: Snap to Guides | ⇧ + ⌘ + ; | ⇧ + Ctrl + ; |
Hide Rulers | ⌘ + R | Ctrl + R |
Overprint Preview | ⌥ + ⇧ + ⌘ + Y | Alt + ⇧ + Ctrl + Y |
Preview on CPU | ⇧ + E | ⇧ + E |
Screen Mode: Presentation | Presentation Mode: Esc or ⇧ + W Presentation Mode: ⇧ + W | Presentation Mode: Esc or ⇧ + W Presentation Mode: ⇧ + W |
Screen Mode: Set Presentation Background to Black | Presentation Mode: B | Presentation Mode: B |
Screen Mode: Set Presentation Background to Grey | Presentation Mode: G | Presentation Mode: G |
Screen Mode: Set Presentation Background to White | Presentation Mode: W | Presentation Mode: W |
Structure: Show Structure | ⌥ + ⌘ + 1 | Alt + Ctrl + 1 |
Zoom In | ⌘ + = or ⌘ + Num + | Ctrl + = or Ctrl + Num + |
Zoom Out | ⌘ + - or ⌘ + Num - | Ctrl + - or Ctrl + Num - |
Window Menu
Command | Mac OS | Windows |
Arrange: Minimize | ⌘ + M or Ctrl + ⌘ + M | Ctrl + M or Ctrl + Ctrl + M |
Color: Colour | F6 | F6 |
Color: Swatches | F5 | F5 |
Control | ⌥ + ⌘ + 6 | Alt + Ctrl + 6 |
Effects | ⇧ + ⌘ + F10 | ⇧ + Ctrl + F10 |
Info | F8 | F8 |
Interactive: EPUB Interactivity Preview | ⌥ + ⇧ + ⏎ | Alt + ⇧ + ⏎ |
Interactive: SWF Preview | ⇧ + ⌘ + ⏎ | ⇧ + Ctrl + ⏎ |
Layers | F7 | F7 |
Links | ⇧ + ⌘ + D | ⇧ + Ctrl + D |
Object & Layout: Align | ⇧ + F7 | ⇧ + F7 |
Output: Preflight | ⌥ + ⇧ + ⌘ + F | Alt + ⇧ + Ctrl + F |
Output: Separations Preview | ⇧ + F6 | ⇧ + F6 |
Pages | ⌘ + F12 or F12 | Ctrl + F12 or F12 |
Stroke | ⌘ + F10 or F10 | Ctrl + F10 or F10 |
Styles: Character Styles | ⇧ + ⌘ + F11 or ⇧ + F11 | ⇧ + Ctrl + F11 or ⇧ + F11 |
Styles: Object Styles | ⌘ + F7 | Ctrl + F7 |
Styles: Paragraph Styles | ⌘ + F11 or F11 | Ctrl + F11 or F11 |
Text Wrap | ⌥ + ⌘ + W | Alt + Ctrl + W |
Type & Tables: Character | ⌘ + T | Ctrl + T |
Type & Tables: Glyphs | ⌥ + ⇧ + F11 | Alt + ⇧ + F11 |
Type & Tables: Index | ⇧ + F8 | ⇧ + F8 |
Type & Tables: Paragraph | ⌥ + ⌘ + T | Alt + Ctrl + T |
Type & Tables: Table | ⇧ + F9 | ⇧ + F9 |
Utilities: Scripts | ⌥ + ⌘ + F11 | Alt + Ctrl + F11 |
Help Menu
Command | Mac OS | Windows |
InDesign Help... | Help | Help |
Object Editing
Command | Mac OS | Windows |
Decrease scale by 1% | ⌘ + , | Ctrl + , |
Decrease scale by 5% | ⌥ + ⌘ + , | Alt + Ctrl + , |
End Path Drawing | ⏎ | ⏎ |
Increase scale by 1% | ⌘ + . | Ctrl + . |
Increase scale by 5% | ⌥ + ⌘ + . | Alt + Ctrl + . |
Nudge down | ↓ | ↓ |
Nudge down 1/10 | ⇧ + ⌘ + ↓ | ⇧ + Ctrl + ↓ |
Nudge down 1/10 duplicate | ⌥ + ⇧ + ⌘ + ↓ | Alt + ⇧ + Ctrl + ↓ |
Nudge down duplicate | ⌥ + ↓ | Alt + ↓ |
Nudge down x10 | ⇧ + ↓ | ⇧ + ↓ |
Nudge down x10 duplicate | ⌥ + ⇧ + ↓ | Alt + ⇧ + ↓ |
Nudge left | ← | ← |
Nudge left 1/10 | ⇧ + ⌘ + ← | ⇧ + Ctrl + ← |
Nudge left 1/10 duplicate | ⌥ + ⇧ + ⌘ + ← | Alt + ⇧ + Ctrl + ← |
Nudge left duplicate | ⌥ + ← | Alt + ← |
Nudge left x10 | ⇧ + ← | ⇧ + ← |
Nudge left x10 duplicate | ⌥ + ⇧ + ← | Alt + ⇧ + ← |
Nudge right | → | → |
Nudge right 1/10 | ⇧ + ⌘ + → | ⇧ + Ctrl + → |
Nudge right 1/10 duplicate | ⌥ + ⇧ + ⌘ + → | Alt + ⇧ + Ctrl + → |
Nudge right duplicate | ⌥ + → | Alt + → |
Nudge right x10 | ⇧ + → | ⇧ + → |
Nudge right x10 duplicate | ⌥ + ⇧ + → | Alt + ⇧ + → |
Nudge up | ↑ | ↑ |
Nudge up 1/10 | ⇧ + ⌘ + ↑ | ⇧ + Ctrl + ↑ |
Nudge up 1/10 duplicate | ⌥ + ⇧ + ⌘ + ↑ | Alt + ⇧ + Ctrl + ↑ |
Nudge up duplicate | ⌥ + ↑ | Alt + ↑ |
Nudge up x10 | ⇧ + ↑ | ⇧ + ↑ |
Nudge up x10 duplicate | ⌥ + ⇧ + ↑ | Alt + ⇧ + ↑ |
Pin Bottom Edge | ⌥ + ⌘ + ↓ | Alt + Ctrl + ↓ |
Pin Left Edge | ⌥ + ⌘ + ← | Alt + Ctrl + ← |
Pin Right Edge | ⌥ + ⌘ + → | Alt + Ctrl + → |
Pin Top Edge | ⌥ + ⌘ + ↑ | Alt + Ctrl + ↑ |
Resize Horizontally | ⌥ + ⇧ + H | Alt + ⇧ + H |
Resize Vertically | ⌥ + ⇧ + V | Alt + ⇧ + V |
Select all Guides | ⌥ + ⌘ + G | Alt + Ctrl + G |
Toggle Live Edit Mode | 4 | 4 |
Panel Menus
Command | Mac OS | Windows |
Character Styles: Redefine Style | Text: ⌥ + ⇧ + ⌘ + C | Text: Alt + ⇧ + Ctrl + C |
Character: All Caps | ⇧ + ⌘ + K | ⇧ + Ctrl + K |
Character: Small Caps | ⇧ + ⌘ + H | ⇧ + Ctrl + H |
Character: Strikethrough | Ctrl + ⇧ + ⌘ + / or ⇧ + ⌘ + / | ⇧ + Ctrl + / |
Character: Subscript | ⌥ + ⇧ + ⌘ + = | Alt + ⇧ + Ctrl + = |
Character: Superscript | ⇧ + ⌘ + = | ⇧ + Ctrl + = |
Character: Underline | ⇧ + ⌘ + U | ⇧ + Ctrl + U |
EPUB Interactivity Preview: Preview Document | ⌥ + ⇧ + ⌘ + ⏎ | Alt + ⇧ + Ctrl + ⏎ |
Index: Add new index entry | Text: ⌥ + ⇧ + ⌘ + [ | Text: Alt + ⇧ + Ctrl + [ |
Index: Add new index entry (reversed) | Text: ⌥ + ⇧ + ⌘ + ] | Text: Alt + ⇧ + Ctrl + ] |
Index: New Page Reference... | ⌘ + 7 | Ctrl + 7 |
Pages: Override All Master Page Items | ⌥ + ⇧ + ⌘ + L | Alt + ⇧ + Ctrl + L |
Paragraph Styles: Redefine Style | Text: ⌥ + ⇧ + ⌘ + R | Text: Alt + ⇧ + Ctrl + R |
Paragraph: Drop Caps and Nested Styles... | ⌥ + ⌘ + R | Alt + Ctrl + R |
Paragraph: Justification... | ⌥ + ⇧ + ⌘ + J | Alt + ⇧ + Ctrl + J |
Paragraph: Keep Options... | ⌥ + ⌘ + K | Alt + Ctrl + K |
Paragraph: Paragraph Rules... | ⌥ + ⌘ + J | Alt + Ctrl + J |
Tags: Autotag | Text: ⌥ + ⇧ + ⌘ + F7 | Text: Alt + ⇧ + Ctrl + F7 |
Page Tool Indesign
Structure Navigation
All commands in this section work only in XML Selection.
Command | Mac OS | Windows |
Collapse element | ← | ← |
Collapse element and child elements | ⌥ + ← | Alt + ← |
Expand element | → | → |
Expand element and child elements | ⌥ + → | Alt + → |
Extend XML selection down | ⇧ + ↓ | ⇧ + ↓ |
Extend XML selection up | ⇧ + ↑ | ⇧ + ↑ |
Move XML selection down | ↓ | ↓ |
Move XML selection up | ↑ | ↑ |
Scroll structure pane down one screen | Page Down | Page Down |
Scroll structure pane up one screen | Page Up | Page Up |
Select first XML node | Home | Home |
Select last XML node | End | End |
Select through first XML node | ⇧ + Home | ⇧ + Home |
Select through last XML node | ⇧ + End | ⇧ + End |
View next validation error | ⌘ + → | Ctrl + → |
View previous validation error | ⌘ + ← | Ctrl + ← |
Text and Tables
Command | Mac OS | Windows |
Align centre | ⇧ + ⌘ + C | ⇧ + Ctrl + C |
Align force justify | ⇧ + ⌘ + F | ⇧ + Ctrl + F |
Align justify | ⇧ + ⌘ + J | ⇧ + Ctrl + J |
Align left | ⇧ + ⌘ + L | ⇧ + Ctrl + L |
Align right | ⇧ + ⌘ + R | ⇧ + Ctrl + R |
Align to baseline grid | ⌥ + ⇧ + ⌘ + G | Alt + ⇧ + Ctrl + G |
Apply bold | ⇧ + ⌘ + B | ⇧ + Ctrl + B |
Apply italic | ⇧ + ⌘ + I | ⇧ + Ctrl + I |
Apply normal | ⇧ + ⌘ + Y | ⇧ + Ctrl + Y |
Auto leading | ⌥ + ⇧ + ⌘ + A | Alt + ⇧ + Ctrl + A |
Auto-hyphenate on/off | ⌥ + ⇧ + ⌘ + H | Alt + ⇧ + Ctrl + H |
Clear | Tables: ⌫ | Tables: ⌫ |
Decrease baseline ⇧ | Text: ⌥ + ⇧ + ↓ | Text: Alt + ⇧ + ↓ |
Decrease baseline ⇧ x 5 | Text: ⌥ + ⇧ + ⌘ + ↓ | Text: Alt + ⇧ + Ctrl + ↓ |
Decrease kerning/tracking | Text: ⌥ + ⇧ + ← Text: ⌥ + ← | Text: Alt + ⇧ + ← Text: Alt + ← |
Decrease kerning/tracking x 5 | Text: ⌥ + ⌘ + ← | Text: Alt + Ctrl + ← |
Decrease leading | Text: ⌥ + ↑ | Text: Alt + ↑ |
Decrease leading x 5 | Text: ⌥ + ⌘ + ↑ | Text: Alt + Ctrl + ↑ |
Decrease point size | ⇧ + ⌘ + , | ⇧ + Ctrl + , |
Decrease point size x 5 | ⌥ + ⇧ + ⌘ + , | Alt + ⇧ + Ctrl + , |
Decrease word space | ⌥ + ⌘ + ⌫ | Alt + Ctrl + ⌫ |
Decrease word space x 5 | ⌥ + ⇧ + ⌘ + ⌫ | Alt + ⇧ + Ctrl + ⌫ |
Delete | Tables: ⌫ | Tables: ⌫ |
Delete one character to the left | Text: ⌫ Text: ⇧ + ⌫ | Text: ⌫ Text: ⇧ + ⌫ |
Delete one character to the right | Text: ⌫ Text: ⇧ + ⌫ | Text: ⌫ Text: ⇧ + ⌫ |
Delete one word to the left | Text: ⌘ + ⌫ | Text: Ctrl + ⌫ |
Delete one word to the right | Text: ⌘ + ⌫ | Text: Ctrl + ⌫ |
Find Next | Text: ⇧ + F2 | Text: ⇧ + F2 |
Increase baseline shift | Text: ⌥ + ⇧ + ↑ | Text: Alt + ⇧ + ↑ |
Increase baseline shift x 5 | Text: ⌥ + ⇧ + ⌘ + ↑ | Text: Alt + ⇧ + Ctrl + ↑ |
Increase kerning/tracking | Text: ⌥ + ⇧ + → Text: ⌥ + → | Text: Alt + ⇧ + → Text: Alt + → |
Increase kerning/tracking x 5 | Text: ⌥ + ⌘ + → | Text: Alt + Ctrl + → |
Increase leading | Text: ⌥ + ↓ | Text: Alt + ↓ |
Increase leading x 5 | Text: ⌥ + ⌘ + ↓ | Text: Alt + Ctrl + ↓ |
Increase point size | ⇧ + ⌘ + . | ⇧ + Ctrl + . |
Increase point size x 5 | ⌥ + ⇧ + ⌘ + . | Alt + ⇧ + Ctrl + . |
Increase word space | ⌥ + ⌘ + or Ctrl + ⌥ + ⌘ + | Alt + Ctrl + |
Increase word space x 5 | ⌥ + ⇧ + ⌘ + | Alt + ⇧ + Ctrl + |
Load Find and Find Next instance | Text: ⇧ + F1 | Text: ⇧ + F1 |
Load Find with selected text | Text: ⌘ + F1 | Text: Ctrl + F1 |
Load Replace with selected text | Text: ⌘ + F2 | Text: Ctrl + F2 |
Move Down | Tables: ↓ | Tables: ↓ |
Move Left | Tables: ← | Tables: ← |
Move Right | Tables: → | Tables: → |
Move Up | Tables: ↑ | Tables: ↑ |
Move down one line | Text: ↓ | Text: ↓ |
Move to First Cell in Column | Tables: ⌥ + Page Up | Tables: Alt + Page Up |
Move to First Cell in Row | Tables: ⌥ + Home | Tables: Alt + Home |
Move to First Row in Frame | Tables: Page Up | Tables: Page Up |
Move to Last Cell in Column | Tables: ⌥ + Page Down | Tables: Alt + Page Down |
Move to Last Cell in Row | Tables: ⌥ + End | Tables: Alt + End |
Move to Last Row in Frame | Tables: Page Down | Tables: Page Down |
Move to Next Cell | Tables: Tab | Tables: Tab |
Move to Previous Cell | Tables: ⇧ + Tab | Tables: ⇧ + Tab |
Move to beginning of story | Text: ⌘ + Home | Text: Ctrl + Home |
Move to end of story | Text: ⌘ + End | Text: Ctrl + End |
Move to the end of the line | Text: End | Text: End |
Move to the left one character | Text: ← | Text: ← |
Move to the left one word | Text: ⌘ + ← | Text: Ctrl + ← |
Move to the next paragraph | Text: ⌘ + ↓ | Text: Ctrl + ↓ |
Move to the previous paragraph | Text: ⌘ + ↑ | Text: Ctrl + ↑ |
Move to the right one character | Text: → | Text: → |
Move to the right one word | Text: ⌘ + → | Text: Ctrl + → |
Move to the start of the line | Text: Home | Text: Home |
Move up one line | Text: ↑ | Text: ↑ |
Normal horizontal text scale | ⇧ + ⌘ + X | ⇧ + Ctrl + X |
Normal vertical text scale | ⌥ + ⇧ + ⌘ + X | Alt + ⇧ + Ctrl + X |
Object Down | Table Object Context: ↓ | Table Object Context: ↓ |
Object Esc | Table Object Context: Esc | Table Object Context: Esc |
Object Left | Table Object Context: ← | Table Object Context: ← |
Object Move to Next Cell | Table Object Context: Tab | Table Object Context: Tab |
Object Move to Prev Cell | Table Object Context: ⇧ + Tab | Table Object Context: ⇧ + Tab |
Object Right | Table Object Context: → | Table Object Context: → |
Object Up | Table Object Context: ↑ | Table Object Context: ↑ |
Recompose all stories | ⌥ + ⌘ + / | Alt + Ctrl + / |
Replace with Change To text | Text: ⌘ + F3 | Text: Ctrl + F3 |
Replace with Change To text and Find Next | Text: ⇧ + F3 | Text: ⇧ + F3 |
Reset kerning and tracking | Text: ⌥ + ⌘ + Q | Text: Alt + Ctrl + Q |
Select Cells Above | Tables: ⇧ + ↑ | Tables: ⇧ + ↑ |
Select Cells Below | Tables: ⇧ + ↓ | Tables: ⇧ + ↓ |
Select Cells to the Left | Tables: ⇧ + ← | Tables: ⇧ + ← |
Select Cells to the Right | Tables: ⇧ + → | Tables: ⇧ + → |
Select line | Text: ⇧ + ⌘ + | Text: ⇧ + Ctrl + |
Select one character to the left | Text: ⇧ + ← | Text: ⇧ + ← |
Select one character to the right | Text: ⇧ + → | Text: ⇧ + → |
Select one line above | Text: ⇧ + ↑ | Text: ⇧ + ↑ |
Select one line below | Text: ⇧ + ↓ | Text: ⇧ + ↓ |
Select one paragraph before | Text: ⇧ + ⌘ + ↑ | Text: ⇧ + Ctrl + ↑ |
Select one paragraph forward | Text: ⇧ + ⌘ + ↓ | Text: ⇧ + Ctrl + ↓ |
Select one word to the left | Text: ⇧ + ⌘ + ← | Text: ⇧ + Ctrl + ← |
Select one word to the right | Text: ⇧ + ⌘ + → | Text: ⇧ + Ctrl + → |
Select to beginning of story | Text: ⇧ + ⌘ + Home | Text: ⇧ + Ctrl + Home |
Select to end of story | Text: ⇧ + ⌘ + End | Text: ⇧ + Ctrl + End |
Select to the end of the line | Text: ⇧ + End | Text: ⇧ + End |
Select to the start of the line | Text: ⇧ + Home | Text: ⇧ + Home |
Start Row on Next Column | Tables: ⏎ | Tables: ⏎ |
Start Row on Next Frame | Tables: ⇧ + ⏎ | Tables: ⇧ + ⏎ |
Toggle Cell/Text Selection | Tables: Esc | Tables: Esc |
Toggle Typographer's Quotes Preference | ⌥ + ⇧ + ⌘ + ' | Alt + ⇧ + Ctrl + ' |
Update missing font list | ⌥ + ⇧ + ⌘ + / | Alt + ⇧ + Ctrl + / |
Tools
Command | Mac OS | Windows |
Add Anchor Point Tool | = | = |
Apply Colour | , | , |
Apply Gradient | . | . |
Apply None | / or Num / | / or Num / |
Apply default fill and stroke colours | D | D |
Colour Theme Tool | ⇧ + I | ⇧ + I |
Convert Direction Point Tool | ⇧ + C | ⇧ + C |
⌫ Anchor Point Tool | - | - |
Direct Selection Tool | A | A |
Ellipse Tool | L | L |
Eyedropper Tool | I | I |
Free Transform Tool | E | E |
Gap Tool | U | U |
Gradient Feather Tool | ⇧ + G | ⇧ + G |
Gradient Swatch Tool | G | G |
Hand Tool | H | H |
Line Tool | ||
Measure Tool | K | K |
Page Tool | ⇧ + P | ⇧ + P |
Pen Tool | P | P |
Pencil Tool | N | N |
Rectangle Frame Tool | F | F |
Rectangle Tool | M | M |
Rotate Tool | R | R |
Scale Tool | S | S |
Scissors Tool | C | C |
Selection Tool | V Text: Esc | V Text: Esc |
Shear Tool | O | O |
Swap fill and stroke activation | X | X |
Swap fill and stroke colours | ⇧ + X | ⇧ + X |
Toggle Content Collector and Content Placer | B | B |
Toggle Text and Object Control | J | J |
Toggle view setting between default and preview | W | W |
Type Tool | T | T |
Type on a Path Tool | ⇧ + T | ⇧ + T |
Zoom Tool | Z | Z |
Views, Navigation
Command | Mac OS | Windows |
200% size | ⌘ + 2 | Ctrl + 2 |
400% size | ⌘ + 4 | Ctrl + 4 |
50% size | ⌘ + 5 | Ctrl + 5 |
Access zoom percentage box | ⌥ + ⌘ + 5 | Alt + Ctrl + 5 |
Activate last-used field in panel | ⌥ + ⌘ + ` | Alt + Ctrl + ` |
Close all | ⌥ + ⇧ + ⌘ + W | Alt + ⇧ + Ctrl + W |
Close document | ⇧ + ⌘ + W | ⇧ + Ctrl + W |
First Spread | Home or ⌥ + ⇧ + Page Up Presentation Mode: Home | Home or Alt + ⇧ + Page Up Presentation Mode: Home |
Fit Selection in Window | ⌥ + ⌘ + = | Alt + Ctrl + = |
Force redraw | ⇧ + F5 | ⇧ + F5 |
Go to first frame in thread | ⌥ + ⇧ + ⌘ + Page Up | Alt + ⇧ + Ctrl + Page Up |
Go to last frame in thread | ⌥ + ⇧ + ⌘ + Page Down | Alt + ⇧ + Ctrl + Page Down |
Go to next frame in thread | ⌥ + ⌘ + Page Down | Alt + Ctrl + Page Down |
Go to previous frame in thread | ⌥ + ⌘ + Page Up | Alt + Ctrl + Page Up |
Last Spread | End or ⌥ + ⇧ + Page Down Presentation Mode: End | End or Alt + ⇧ + Page Down Presentation Mode: End |
New default document | ⌥ + ⌘ + N | Alt + Ctrl + N |
Next window | Presentation Mode: ⌘ + Tab Presentation Mode: ⌘ + ` | Presentation Mode: Ctrl + Tab Presentation Mode: Ctrl + ` |
Open/Close all panels in side tabs | ⌥ + ⌘ + Tab | Alt + Ctrl + Tab |
Previous window | Presentation Mode: ⇧ + ⌘ + Tab Presentation Mode: ⇧ + ⌘ + ` | Presentation Mode: ⇧ + Ctrl + Tab Presentation Mode: ⇧ + Ctrl + ` |
Save all | ⌥ + ⇧ + ⌘ + S | Alt + ⇧ + Ctrl + S |
Scroll down one screen | Page Down Text: Page Down | Page Down Text: Page Down |
Scroll up one screen | Page Up Text: Page Up | Page Up Text: Page Up |
Show 1st spot plate | ⌥ + ⇧ + ⌘ + 5 | Alt + ⇧ + Ctrl + 5 |
Show 2nd spot plate | ⌥ + ⇧ + ⌘ + 6 | Alt + ⇧ + Ctrl + 6 |
Show 3rd spot plate | ⌥ + ⇧ + ⌘ + 7 | Alt + ⇧ + Ctrl + 7 |
Show Black plate | ⌥ + ⇧ + ⌘ + 4 | Alt + ⇧ + Ctrl + 4 |
Show Cyan plate | ⌥ + ⇧ + ⌘ + 1 | Alt + ⇧ + Ctrl + 1 |
Show Magenta plate | ⌥ + ⇧ + ⌘ + 2 | Alt + ⇧ + Ctrl + 2 |
Show Yellow plate | ⌥ + ⇧ + ⌘ + 3 | Alt + ⇧ + Ctrl + 3 |
Show all plates | ⌥ + ⇧ + ⌘ + ` | Alt + ⇧ + Ctrl + ` |
Show/Hide all panels | Tab | Tab |
Show/Hide all panels except toolbox | ⇧ + Tab | ⇧ + Tab |
Toggle Character and Paragraph Modes in Control Panel | ⌥ + ⌘ + 7 | Alt + Ctrl + 7 |
Toggle Keyboard Focus in Control Panel | ⌘ + 6 | Ctrl + 6 |
Toggle Measurement System | ⌥ + ⇧ + ⌘ + U | Alt + ⇧ + Ctrl + U |
Toggle between current and previous views | ⌥ + ⌘ + 2 | Alt + Ctrl + 2 |
Create your own InDesign shortcuts
You can edit or add new InDesign keyboard shortcuts to make the use of some commands quicker.
Close all the documents, if any is open.
Click on Edit
and then Keyboard Shortcuts...
.
This action opens a Window panel. To create your new shortcut you need to:
Select or create a new shortcut set
The Default and QuarkXPress shortcut sets can’t be edited. So if you select one of the two sets you’ll create a new set based on it.
Select the product area containing the command you want to create the shortcut for.
Select the command that you want to define (or redefine).
Click on the New Shortcut
box, and press the keys for your new keyboard shortcut.
Do not assign single-key shortcuts to menu commands, because they interfere with the typing of text.
If the key sequence is currently being used for another command, InDesign displays that command under Current Shortcut
.
Select when you want the keyboard shortcut to function by changing Context
.
You can assign multiple commands to each shortcut, the context ensures that the shortcut works as you intended. For example, you can use Cmd+G to group objects when you select more objects (Object Context) or Cmd+G to merge cells in a table when you select more cells (Table Context). If you select Default Context, the shortcut will work regardless of the state of the document.
Click OK
to save and close the dialog box, or click Save
to keep the dialog box open while you enter more shortcuts.
Get even more productive
Using keyboard shortcuts is not the only recommended productivity trick. Here are a few more:
- Automate some processes with the help of InDesign scripts and GREP expressions
- Be more productive on multilingual project in InDesign
- Make sure you avoid these 20 Most common InDesign mistakes
- Learn InDesign or improve your skills with an InDesign tutorial and InDesign course
- Use TOC (Table of content) effectively
- Import Word files into InDesign with ease
- Read our blog for more
P.S: Don’t forget to subscribe to our newsletter to get more tips about InDesign every week.
Stefano has worked on numerous mid to large–sized InDesign projects for Alstom, DeLonghi, Philips, and many others before starting Redokun in 2015.
As Redokun’s Co-Founder, Stefano spends most of his time helping customers to optimize their InDesign work-flow. He also holds in-house InDesign courses for companies in the Venice, Italy area.
2020-12-21 15:25:15 • Filed to: Indesign Features • Proven solutions
Sometimes, the InDesign PDF file you are using is too large, making it difficult to share with others. This article looks at how to compress PDF in InDesign by following a step-by-step guide. It will provide all the details you need on how to reduce the size of your InDesign file for PDF quickly and easily. Make sharing your PDF files with a client or employer effortless by using the necessary tools designed for this purpose. One such software program is PDFelement, which will help you compress PDF in InDesign.
PDFelement is an all in one PDF solution for all your PDF needs. It has all the key features that are necessary for handling any PDF document. This powerful PDF editing tool allows you to edit, extract data, open and save PDF documents while supporting other file types such as Word, PowerPoint, Excel, and HTML.
List of Main Features:
- Compress PDF - You can compress large files by simply using the available controls to make your files manageable.
- Edit - You can edit your document using different modes like line mode and paragraph mode to change font size, color, and style of text. You can also perform spell check on misspelled words, add watermarks, numbers, and insert links.
- Annotate - You can add comments, including attachments, delete annotations and even add stamps to your PDF files. Text markups allow you to highlight or strike through text in your document.
- Print - You can reproduce your text and graphics by customizing your print outs.
- OCR - The Optical Character Recognition feature detects scanned images, making your PDF document searchable and editable.
- Create and Convert - You can create and convert PDF files to other file formats such as RTF, HTML, HWP and MS Office files.
How to Compress InDesign PDF Files
The following is a step-by-step tutorial on how to compress InDesign PDF files that are too large.
Step 1: Open PDF
Import the InDesign PDF by clicking 'Open File…' on the main window, or dragging and dropping your file into the program.
Step 2: Compress InDesign PDF
Optimizing your PDF file by clicking the 'File' button which will open a variety of options for your document.
Click the 'Optimize' button to shrink your file to a more desirable size that will make it easier for sharing and printing.
Step 3: Custom Optimization Option
Choose the level of optimization that bests suit your needs. The four available options include:
- Web-ready. This is mostly for on-screen viewing content and for images that are larger than 150 dpi. This file size can be ideal if the print quality is not as important.
- Office-ready. This optimization option is mostly used for office or home printing. Mostly suited for images with a resolution larger than 300dpi. The print quality will be average and relatively compact.
- Print ready. This option is for quality and professional printers required for commercial printing. Images that have a resolution larger than 600dpi become downsized.
Multiple Page Sizes Indesign
Custom optimization allows you to manually change the settings of color images, greyscale images, and monochrome images.
How to Reduce InDesign File Size for PDF with InDesign
Below is a step-by-step guide on how you can reduce file size with InDesign.
Indesign Resize Page
- Step 1: open your PDF document and click 'file' then 'export'.
- Step 2: name the PDF file and choose a destination for your saved file. Click 'save'.
- Step 3: click 'smallest file size' out of the options listed in the drop-down menu.
- Step 4: click 'compression.” This option is available on the left side of the menu in the settings page.
- Step 5: you can now downsize each image to about 72 pixels in every inch. This size makes your file more suitable for printing.
- Step 6: choose a particular image compression for your colored and greyscale images. If you are interested in obtaining the smallest version of your PDF file, then select the 'low' option. If you are interested in having a clearer image, go for a larger size by selecting 'medium'.
- Step 7: choose the most appropriate compression format depending on your document. If your PDF file consists of photographs, then select the 'automatic' option. It the file has solid color graphics like graphs, logos and clip art then the 'ZIP compression' option will be a better choice.
- Step 8: select the output located on the left side of the menu and click on the 'ink manager' option.
- Step 9: convert the available spot colors by first looking for a circle that is inside a square icon. This can be found on the left side of the ink manager window. Select the spot color icon and click 'OK'.
Free Download or Buy PDFelement right now!
Free Download or Buy PDFelement right now!
Buy PDFelement right now!
Buy PDFelement right now!